GLOBAL DIPLOMATS FORUM (GDP)
– Privacy Agreement –

Effective Year: 2025
Version: 1.0

1.Introduction

The Global Diplomats Forum (“GDF”), under the leadership of Dr. Zena Chung, is committed to respecting and protecting the privacy of all its members, partners, affiliates, and any stakeholders. This Privacy Agreement outlines how we collect, use, disclose, and safeguard your personal information.

Scope: This Privacy Agreement applies to all individuals who provide personal data to The Global Diplomats Forum(“GDF”) through participation in our future programs, events, correspondence, memberships, or online platforms.
Information We Collect
We may collect the following types of personal data:

Full name, title, company or organization
Contact information (email address, phone number, mailing address)
Biographical details, resumes, or CVs (with consent)
Photographs, video recordings from events (with consent)
Nationality and professional affiliations (with consent)
Preferences and interests related to the Global Diplomats Forum(“GDF”) programs
Purpose of Collection
We collect personal data for the following purposes:

To facilitate participation in the Global Diplomats Forum(“GDF”) programs and initiatives
To communicate about events, news, and opportunities
To maintain accurate records of engagements and memberships
For reporting, promotional, or historical documentation (with consent)
To enhance diplomatic collaboration and international cooperation (with consent)
Consent
By providing personal information to the Global Diplomats Forum (“GDF”), you consent to the collection, use, and disclosure of your information in accordance with this Privacy Agreement. You may withdraw consent at any time by contacting us in writing.

Information Sharing
We do not sell or rent your personal data. Information may be shared with:

Event co-hosts or partners (with notice)
Service providers who support the Global Diplomats Forum(“GDF”) operations
Government or legal authorities if required by law (with notice)
Data Security
The Global Diplomats Forum (“GDF”) uses appropriate administrative and technical safeguards to protect personal information from unauthorized access, disclosure, or misuse.

Data Retention
Personal data will be retained for as long as necessary to fulfill the purposes for which it was collected, or as required by law.

Your Rights
You may request:

Access to your personal data
Correction of inaccurate information
Deletion of personal data (subject to legal or archival obligations)
Withdrawal of consent for specific uses
Updates to this Privacy Agreement
The Global Diplomats Forum (“GDF”) may revise this policy from time to time. All updates will be posted on our official platform and effective upon posting.